Early Years Administrator Apprentice

Summary

Kids Time is a family run business that provides childcare services. Providing high-quality services since 2000 and our team has a vast amount of experience in the Early Years sector. As one of the leading providers of childcare services in Manchester, we value the voices of our children, parents, carers and staff.

Annual wage

£10,920 a year

Minimum wage rates (opens in new tab)

Salary will be between £10,920.00 - £15,600.00 depending on skills & knowledge.

Training course

Business administrator (level 3)

Hours

Monday - Friday, 1.00pm - 7.00pm.

30 hours a week

Possible start date

Monday 21 October

Duration

1 Year 9 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Representing the company with a positive attitude and professional appearance
Answering, screening and forwarding any incoming phone calls and ensuring an accurate message is conveyed to internal staff
Maintain building security by following procedures and controlling building access and monitoring the visitor log sheet
Greet and welcome visitors, directing them to the appropriate person/area of the nursery and announcing them appropriately
Receive daily mail/deliveries/couriers and ensure the relevant person gets the items
Manage the calendars e.g. scheduling meetings and/or appointments when requested
Ensure reception area is tidy and presentable at all times
Provide ongoing administration support to the Management team and financial controller
Maintain/update children’s Data and staff data
Register new children
Take payments

Where you’ll work

Brookfield Gardens

Benchill

Wythenshawe

Manchester

M22 8BE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

INTEC BUSINESS COLLEGES LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The apprentice will have regular visits, either online or on-site, every 4 - 6 weeks with their assessor for the duration of the apprenticeship.

Requirements

Essential qualifications

GCSE in:

English (grade 9 - 5)
Maths (grade 9 - 5)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Professional appearance
Courteous manner
Self-motivated
Able to use own initiative
Positive & Confident manner
Hard working
Must be committed to the role
Committed to the Organisation
Confidentiality is essential
Must be organised
Able to multitask
Able to prioritise workload
Able to work under pressure
Must be a good team player
Good written communication
Good verbal communication
Good standard of IT
Flexible approach
Willingness to learn
Good time management

Other requirements

There will be full support for this role and extra training: : Safeguarding : 1st Aid : Safer Recruitment : Fire Marshall : Health and Safety : Financial New Starter Uniform Each member when starting at Kids- Time will receive a complimentary uniform for their job roll. Excellent Pay Scales and Annual Pay Review Kids- Time makes sure that hard work is well paid. Pay increases with qualifications, promotions, and performance. Our Apprentice will be entitled to 28 days annual, included in this all Bank holidays and 2 weeks at Christmas. Our holidays run from September to August.

About this company

Kids Time is a family run business that provides childcare services. Providing high-quality services since 2000 and our team has a vast amount of experience in the Early Years sector. As one of the leading providers of childcare services in Manchester, we value the voices of our children, parents, carers and staff, and take their suggestions on board at Kids Time. We endeavour to provide a fun and loving environment for children to explore and develop in a safe and secure way.

https://www.kids-time.co.uk (opens in new tab)

After this apprenticeship

A career progression, able to specialize interest once qualification and au fait in their role, on completion of a successful Apprenticeship.

Ask a question

The contact for this apprenticeship is:

INTEC BUSINESS COLLEGES LIMITED

Tracey North

tracey.north@intecbusinesscolleges.co.uk

07580997408

The reference code for this apprenticeship is VAC1000277724.

Apply now

Closes in 26 days (Wednesday 16 October at 11:59pm)

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