Business Administration Apprenticeship

Summary

Consistently ranked as one of the world’s top 10 providers of Purchase Ledger automation solutions, P2D is a unique business process company specialising in services that turn ‘paper to data’.

Annual wage

£12,480 a year

Minimum wage rates (opens in new tab)

£6.40 an hour

Training course

Business administrator (level 3)

Hours

Shifts to be confirmed, Monday to Friday.

37 hours a week

Possible start date

Thursday 3 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The apprentice will be doing the following tasks:

Providing office support to both customers and employees
Answering emails and messages
Use of bespoke software
Data entry
Speaking with customers/ clients via telephone
Using postal/courier sites
Social media
Adding to and managing spreadsheets
Filing & Scanning
Photocopying & archiving
Supporting with line manager with additional admin support

Where you’ll work

278 Lymington Road

Highcliffe

Christchurch

BH23 5ET

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

WOODSPEEN TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Admin Level 3 apprenticeship Standard qualification, which includes:

Level 2 Functional Skills in maths and English (if required)
End-Point Assessment (EPA)
In-house training

Requirements

Essential qualifications

GCSE or equivalent in:

English/Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative

Other requirements

If using public transport, please make sure you can travel there efficiently.

About this company

Consistently ranked as one of the world’s top 10 providers of Purchase Ledger automation solutions, P2D is a unique business process company specializing in services that turn ‘paper to data’. We facilitate unprecedented levels of efficiency and substantial cost savings for our clients through years of investment in Artificial Intelligence for invoice processing leading to the delivery of a 100% accuracy guarantee on all document formats without the need to maintain mappings or templates, all delivered with real time e-invoice and PDF processing and super-fast turnaround on any other file format, including paper. All other solutions extract data and present the invoices to AP for checking: P2D is fully managed so this checking resource in your AP team is not needed (even when detailed invoices are being matched to PO/GRN at line level) so the time / cost savings we deliver are unparalleled. 100% AP automation is provided.

https://www.p2dgroup.com/#about (opens in new tab)

After this apprenticeship

Possible full-time permanent role for the right person.

Ask a question

The contact for this apprenticeship is:

WOODSPEEN TRAINING LIMITED

Karl Ungi

karl.ungi@woodspeentraining.co.uk

The reference code for this apprenticeship is VAC1000277646.

Apply now

Closes in 12 days (Wednesday 2 October)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

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