Business Administration Apprentice - Forest Lodge Academy – Find an apprenticeship

Summary

We are looking for an Admin Apprentice to join our happy friendly community where children enjoy all aspects of school life. We have a passionate team of staff and governors who are committed to providing the highest standards of education for all.

Annual wage

£12,313.60 a year

Minimum wage rates (opens in new tab)

Wage increase after 12 months service.

Training course

Business administrator (level 3)

Hours

Term-time only: (39 weeks) Monday - Thursday 9.00am - 5.00pm / Friday 9.00am - 4.30pm with a 30 minute lunch.

37 hours a week

Possible start date

Monday 28 October

Duration

1 Year 4 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Purpose of the job:

To undertake a variety of day-to-day administration tasks effectively, within our busy school office. Engaging with a variety of stakeholders, staff, pupils, parents and outside agencies. This is an excellent opportunity for an apprentice to gain experience in a growing and innovative environment with practical and professional training right from the start.

Roles and Responsibilities:

To ensure that all allocated administrative, finance and clerical records and systems are maintained accurately and kept up to date
To ensure accuracy and confidentiality in dealing with requests and maintaining records
To account for all cash, cheques and monies received or paid.
To ensure that all allocated regular or scheduled administrative task are performed on time
Maintain information board and reception area on a daily basis. Ensuring information available is correct and up to date
Reception Duties - Providing a warm friendly welcome for parents / visitors both face to face and on the phone. Dealing with their requests in an efficient and professional manner
Prepare tuck shop and arrange trolley (Clear away hospitality items / tuck shop and record leftovers accordingly)
Maintain student data, including absence to input and report on
Distribute lunchboxes for children within school
Sort out daily incoming external and internal post and ensure it is directed to the relevant person
Print barcoded letters for parents as and when required
Keep the school diary up to date
Support with pupils who are sick until they are collected by parents / carers
Send messages to parents via e-mail / text using the school app including weekly dinner money reminders. Plus occasional messages to governors
Photocopying materials and compiling resource booklets / school prospectuses
Check office E-mails
Filing documentation
Provide refreshments for meetings / school events

Resource Management:

Maintains stock and office supplies, seeking budgetary approval as necessary for less-routine orders
Order and receive deliveries / check deliveries related to tuck shop and fruit scheme
Import lates to SIMS from the signing-in system
Complete dinner registers - using ParentPay (Inform the school cook of dinner numbers for the day)
Assist with raising, checking and processing orders, deliveries, good receipts and invoices for the school
Send electronic returns to the local authority
Upload school trip Letters to ParentPay.com

Where you’ll work

Charnor Road

Leicester

Leicestershire

LE3 6LH

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Apprenticeship Details:

Qualification: Business Admin Level 3 standard
Expected duration 16 months
Training Provider: LMP Education (Rated 3rd best apprenticeship provider across UK) All learning to be delivered online / remote, alongside full time role
Online monthly sessions with your allocated tutor included

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade C/4 or above or Level 2)
Maths (grade C/4 or above or Level 2)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Patience

Other requirements

In return, we offer: An extremely strong, dynamic, supportive, team and friendly working environment where collaboration is paramount with high aspirations for all pupils and staff. A friendly, welcoming enthusiastic team A positive caring ethos where all are valued A strong commitment to your professional development with a host of professional development opportunities that will further develop your own knowledge and skills. A fantastically resourced school and site Trust benefits The L.E.A.D Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and we expect all staff and volunteers to share this commitment. This post is subject to a Disclosure and Barring Service check.Forest Lodge had an OFSTED Inspection (June 2022) where we were graded as GOOD.

About this company

Forest Lodge Academy provides education for up to 640 children aged 3-11 years. Forest Lodge is a 3-form entry school. Our school is a large site that provides a library, kitchen for curriculum use as well as a studio/ sensory room, practical learning room for Science and art sessions. At Forest Lodge Academy we ensure all children attending receive an education through exciting, enriched and creative experiences. This ensures children are fully prepared for life in the 21st century, where all are inspired and aspirational through collaborative and innovative approaches , which enthuse and challenge all to be the best they can be. (Part of the A L.E.A.D Academy Trust)

https://www.forestlodgeacademy.co.uk/wp-content/uploads/2020/01/Forest-Lodge-Prospectus_V2_Layout-co (opens in new tab)

After this apprenticeship

Potential for full time position to be offered upon completion of the apprenticeship, however this is not guaranteed.

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

Poppy Drury

poppy.drury@lmpeducation.org

The reference code for this apprenticeship is VAC1000277644.

Apply now

Closes in 30 days (Monday 21 October at 11:59pm)

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Business Administration Apprentice - Forest Lodge Academy

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