Business Administration Apprenticeship - Ferndown – Find an apprenticeship

Summary

UMC Air Conditioning are looking for a new Business Administration Apprentice in their central team. You will be studying toward your Business Administration Level 3 apprenticeship qualification.

Annual wage: £15,600 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday-Friday(09:00-17:00)
40 hours a week
Possible start date: Monday 4 November
Duration: 1 Year
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

We are seeking a detail-oriented and proactive Administrator to join our team at Head Office. Reporting to the Operations Coordinator, this role is crucial in ensuring the smooth and efficient functioning of the office on a daily basis. The ideal candidate will support the Operations Coordinator and contribute to a range of administrative tasks, facilitating effective operations and maintaining high standards of office management.

Your role will include

• Travel and Accommodation: Book transport and accommodation as required for staff and clients.• Permits and Documentation: Organise necessary permits and handle documentation related to office and project needs.• Event Coordination: Assist in planning and organising company events, conferences, and meetings.• Supplies Management: Order and manage stationery, office supplies, and furniture to ensure all resources are available.• Administrative Support: Prepare letters, presentations, and reports; maintain accurate records and documentation.• Stakeholder Liaison: Act as a point of contact for staff, suppliers, and clients, ensuring effective communication and coordination.• Software Utilisation: Utilise various software packages to complete tasks and support office functions.• Job Allocation: Assist with job allocation and ensure job sheets are processed accurately and efficiently.

Benefits Include;

On site parking
29 Days Annual Leave
Christmas Shutdown
Perkbox Package
Healthcare Benefits

Where you’ll work

Universal Maintenance Contracts Ltd, 54 Cobham Road, Ferndown Industrial Estate

Wimborne

BH21 7QQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

PARAGON EDUCATION & SKILLS LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Paragon Skills is a leading national Apprenticeship training provider, supporting over 4,000 learners and 1,500 organisations. Paragon Skills has some of the highest success and achievement rates in the industry.

It has an Ofsted Grade 2 Good rating and an overall achievement rate of 71.4%, exceeding the national average of 65.6%. Using a blended approach, learners are always at the forefront of our priorities. All learners are assigned a Personal Tutor who will be their main point of contact.

This involves regular catch-ups, check-in emails and calls. Your employer will agree to give you 20% of your working hours solely towards your study.

This will give you every chance to achieve the highest grade possible! On completion of this 12 month apprenticeship you will have gained; Apprenticeship in Business Administration Level 3.

Requirements

Desirable qualifications

Other in:

Business (grade Pass)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills

Other requirements

Working hours Please note that anyone under the age of 18 can only work a maximum of 40 hours per week. Any role which exceeds these hours should be amended accordingly, to fall in line with the legislation.

About this company

We deliver Air Conditioning and Dehumidification equipment and services to a wide range of customers: High Street Retail, Schools, Hotel and Catering Industry, Housing Associations, Sports & Leisure Centres, Server Rooms, IT Suites and Commercial applications Priding ourselves on providing a first class service with first class products at competitive prices, incorporating technology with excellent service. In an ever-changing climate whatever the conditions, you can have a comfortable working, living or shopping environment as Air Conditioning is now more affordable and efficient to run.

http://www.umc-ac.com (opens in new tab)

After this apprenticeship

Possibility of a full time role after the completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

UNIVERSAL MAINTENANCE CONTRACTS LTD

Harley Dady

Harley.dady@umc-ac.com

01202891772

The reference code for this apprenticeship is VAC1000277620.

Apply now

Closes on Monday 28 October

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After signing in, you’ll apply for this apprenticeship on the company's website.

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Business Administration Apprenticeship - Ferndown

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