Apprentice Admin Assistant

Summary

With a big vision for the future, this is a role where you can play a big part in the next chapter of our story. We are in a strong place, we are growing steadily, and all in an economic environment where there's high inflation and concerns about recession, so from a job security and progression point of view it’s a really good time to join us.

Annual wage: £12,480 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday 9am to 5pm. 4 days in the office, 1 study day per week. Total 37.5
37 hours a week
Possible start date: Monday 4 November
Duration: 1 Year 2 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Key Responsibilities:

Assist with the daily office operations, including answering phones, responding to emails, and handling correspondence.
Coordinate meetings, appointments, and travel arrangements for the team.
Maintain office supplies and ensure the office environment is organized and efficient.
Provide administrative support to the engineering team, including drafting correspondence, scheduling meetings, and preparing meeting minutes.
Assist in organizing company events, training sessions, and workshops.
Support HR-related activities, such as onboarding new employees and maintaining staff records.
Liaise with Director’s EA/Compliance/Project Administration Team and others to ensure good communication and administrative operations between all parties.
Maintain electronic and physical filing systems for project documents, contracts, and records.
Assist with the creation, formatting, and editing of documents, ensuring consistency and adherence to company standards.
Input and update Employee data in relevant CRM software systems.
Research and information gathering for the Director and Director’s EA.

This list is not exhaustive, and you will be expected to perform different tasks as necessitated by the manager which are relevant to your role within the company to meet the overall business needs.

Where you’ll work

(SUITE 3.02)

NETWORK HOUSE

BASING VIEW

BASINGSTOKE

RG21 4HG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

C.M.S. VOCATIONAL TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

As a Business Administrator Apprentice, you will complete the following qualifications as part of your Apprenticeship:

Level 3 Business Administrator Standard Apprenticeship
Level 2 Functional Skills maths and English if not already achieved

You will also develop the skills, knowledge and behaviours required to work within an office environment. This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills. You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times.

Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions. All evidence will be logged to your electronic portfolio.

Requirements

Essential qualifications

GCSE in:

5 or more GCSEs grade 5-9, including Maths and Eng (grade 5-9)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Team working
Initiative
Skills in Microsoft Office
Willingness to learn and adapt
Excellent written and verbal

Other requirements

Benefits: • Company events • Health & wellbeing programme • Life insurance • On-site parking • Private medical insurance • Store discount Work Location: • Basingstoke, In person

About this company

We are an engineering consultancy and genuine project partner, providing site intelligence, innovative designs, advice, and project management to direct and guide you towards the best outcome for your project and assets. Specializing in Mechanical, Electrical and Public Health (MEP), Civils & Structural Engineering, Earthing & Lightning Protection, Surveys, BIM, Energy Efficiency, and Sustainability Services, we are a close-knit team of highly experienced engineers dedicated to making our clients’ projects a success.

https://www.craysideconsulting.co.uk/ (opens in new tab)

Company benefits

Apprenticeship salary, opportunities for career progression, life and medical insurance, company pension, wellness programmes, discounts.

After this apprenticeship

Upon completion of the Apprenticeship, the role may be reviewed for a permanent position.

Ask a question

The contact for this apprenticeship is:

CRAYSIDE CONSULTING LTD

Rhiannon

enquiries@craysideconsulting.co.uk

07355615902

The reference code for this apprenticeship is VAC1000277479.

Apply now

Closes in 16 days (Monday 7 October at 11:59pm)

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