Apprentice Procurement Assistant

Summary

To support an effective procurement service, building relationships with customers and suppliers. Ensure orders, invoice queries and new item requests are processed in compliance with Trust Standing Financial Instructions and Standing Orders. Under supervision, obtain quotations to achieve best value for money on value products and services.

Annual wage

£23,615 a year

Minimum wage rates (opens in new tab)

Salary will be Band 3 Agenda for Change pay

Training course

Procurement and supply assistant (level 3)

Hours

Days to be worked Monday - Friday 37.5 hours per week. Hours to be agreed with successful applicant. Business hours 08:00 - 18:00

37 hours a week

Possible start date

Sunday 1 December

Duration

2 Years

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Working alongside procurement team, supporting and working closely with
colleagues to understand and learn best practice.
Keeping end users up to date with progress of orders as and when required.
Responding to customer enquiries in accordance with laid down procedures.
Supporting end users with procurement system and processes.
Assisting the Supplies Assistants, under supervision, as part of training. To support with the topping up and putting away of goods at ward, theatre and departmental level using bar code system.
Assisting the Supplies Assistants, under supervision, as part of training. To support with the receiving of goods in to the Trust using the relevant system and delivering to the relevant departments.
Ensuring that Trust standing financial instructions and standing orders are adhered to.
Organising own day-to-day workload to ensure order requests are processed in atimely manner.

Where you’ll work

HOLTYE ROAD

EAST GRINSTEAD

WEST SUSSEX

RH19 3DZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

APA PROCUREMENT TRAINING LIMITED

Your training course

Procurement and supply assistant (level 3)

Equal to A level

Course contents

Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.

Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks

Create, maintain and amend purchase order and contract records.

Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.

Present findings and data in all formats e.g. mathematically, written and oral.

Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.

Utilise relevant Procurement computer systems or internal databases.

Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.

Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.

Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.

Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.

Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.

Investigate and resolve purchase order, delivery and invoice queries.

Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.

Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.

Able to consider the impact of the decision making process when interacting with the supply chain.

Able to support the contract negotiations and mini competitions with suppliers.

Your training plan

Procurement Assistant Level 3 Standard.

Training will be delivered using blended learning with webinars, face to face meetings with tutors and work-based learning in the Procurement Department at the Queen Victoria Hospital in East Grinstead.

The training delivery will vary depending on the module being studied and may be weekly or block release.

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade C/4)
Mathematics (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Initiative
Non judgemental
Patience
Physical fitness

About this company

A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond. A centre of excellence, with an international reputation for pioneering advanced techniques and treatments. Everything we do is informed by passion for providing the highest quality care.

https://www.qvh.nhs.uk/ (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Working as a procurement coordinator, senior buyer or purchasing assistant

Ask a question

The contact for this apprenticeship is:

QUEEN VICTORIA HOSPITAL NHS FOUNDATION TRUST

Katharine Bond

katharine.bond1@nhs.net

01342 414230

The reference code for this apprenticeship is VAC1000277286.

Apply now

Closes in 16 days (Sunday 6 October)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

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