Business Administration Apprentice

Summary

This role is predominantly a supportive role assisting the OCF sales and bid teams with general administration, communication and organisational capability and cover.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday -9.00am-5.30pm
37 hours a week
Possible start date: Monday 7 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The apprentice will be expected to monitor and action shared email inboxes, answer and direct phone calls and assist with various administrative tasks including quote preparation, proof reading, managing opportunities on supplier portals, assisting team members with travel and coordinating meetings etc. Ad-hoc administration when required.

Sales Support
Quotes
References
Deal Registrations
General Administration
General reception & telephone duties
Shared Email Inbox
Updating Templates / Documents
Preparing letters
Formatting & Proofreading Documents
Assisting with travel (Hotels/Trains/Flights)
Assist with OCF Events where appropriate
Tender & Bid Responses
Provide cover for the bid team
Managing communications through portals and email
Prepare and submit queries when required
Proofreading responses
Information gathering and collation
Preparation of figures, diagrams, tables, graphs, etc

Where you’ll work

UNIT 5

ROTUNDA BUSNS CENTRE

THORNCLIFFE ROAD

CHAPELTOWN

S35 2PG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BARNSLEY COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Delivery to be completed on site and off the job training either at Barnsley College or your place of work. Student to complete a Business Administrator Level 3 Apprenticeship.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Team working
Initiative

About this company

For over 20 years, OCF has delivered brilliance in High Performance Computing. Taking a consultative role between client and technology vendor, we combine technical expertise with trusted partnerships to develop cutting-edge solutions that help forward-thinking organisations break boundaries. High performance technology is complex, and without a clear understanding of the requirements and objectives of a system, solutions will be destined to underperform - or worse, fail to meet the needs of the organisation. OCF has a single mission: to bring technically brilliant people and brilliant partners together to achieve brilliance in High Performance Computing systems.

https://ocf.co.uk/ (opens in new tab)

After this apprenticeship

This role will present excellent future progression opportunities within both OCF and the wider IT industry with potential future roles including Bid Coordination, Business Development, Projects & Operations.

Ask a question

The contact for this apprenticeship is:

OCF PLC

Sharon Johnson

sjohnson@ocf.co.uk

01142 57 2200

The reference code for this apprenticeship is VAC1000276605.

Apply now

Closes in 11 days (Thursday 3 October at 11:59pm)

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