Finance Administration Apprentice

Summary

To provide administrative support to the Practice (Affinity Wealth) and the Practice Principal. To ensure the efficient processing of business, effective management of day to day tasks and that our clients receive the expected high level of service when contacting the practice.

Annual wage: £11,648 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday, 9.00am - 5.00pm.
35 hours a week
Possible start date: Monday 21 October
Duration: 1 Year 3 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Answer incoming calls, responding to client queries or where appropriate.
Manage the reception desk and initial client contact.
To manage the Principals diary booking in all relevant commitments.
To help manage the Principals ‘To do’ system.
To manage the general Practice post, answering client mail or distributing as appropriate.
To contact clients prior to adviser meetings to confirm appointments and obtain up to date information in line with practice processes and adviser requirements.
To prepare documentation for initial meetings with prospective clients using a Check List to practice standards.
To ensure all records of clients’ personal details, plans and contact history.
To obtain quotations and illustrations and supporting documentation in preparation for client meetings.
To obtain valuations and information clients existing policies and investments.
Prepare provider responses for entry onto ACP system.
Manage responses from the ACP system in liaison with the Practice Principal/relevant adviser.
Prepare Illustrations for critical illness, disability and life insurance needs.
Prepare proposals for the solution that the planner has selected for the client including approved product illustrations and literature and establish details on the chosen investment platform where applicable.
To administer the submission of applications to platform/product providers and monitor relevant systems to ensure accuracy and/or acceptance.
Produce Client Suitability Reports for personalising and sign off by the Practice Principal/Adviser.
Manage the internal processing system (ConcertHub) to ensure the delivery of ongoing service requirements, maintaining accurate ConcertHub and CRM records.
To manage ad hoc client administration including elements such as withdrawals, changes of address, requests for documentation etc.
Provide ad hoc research and administrative support to the Principal/adviser as and when required.
Assist in the management of client relationships.

Where you’ll work

15 HIGH STREET

HARBORNE

BIRMINGHAM

B17 9NT

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

MERCURI INTERNATIONAL (UK) LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

A level 3 Business Administrator Apprenticeship course will be delivered simultaneously to this by our external provider, Mercuri.
This course is made up of blocks which cover all aspects of the role, and it is delivered via a mixture of online and face to face teaching over a 12-18-month period.

Requirements

Desirable qualifications

GCSE in:

Maths and English (grade C / 4 and above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

Other requirements

We are not expecting the applicant to be comfortable with all elements of this job description, nor will they be solely responsible for all tasks within the Job Description. By the end of the Apprenticeship Journey, The candidate will have received training, mentoring and coaching and be able to demonstrate competence of the entire scope of the job description.

About this company

Affinity Business Services is a well established, privately owned business delivering professional and expert financial advice for Pension Planning, Investment Planning & Protection. Our service is built around comprehensive financial planning and sound investment principles. By exploring your goals and objectives we can tailor a financial strategy specific to your needs using the products and services of a carefully selected range of companies that share our high standards.

After this apprenticeship

Full time role if the business needs allow following successful completion of the apprenticeship.
Progression within the business / role.

Ask a question

The contact for this apprenticeship is:

MERCURI INTERNATIONAL (UK) LIMITED

Bernadette Stone

bernadette-stone@mercuri.co.uk

07552529792

The reference code for this apprenticeship is VAC1000276581.

Apply now

Closes in 18 days (Monday 7 October at 11:59pm)

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