Business Admin Apprentice

Summary

A fantastic opportunity has arisen to join the team at Oakmere Contract Services. You will learn all aspects of administration associated with a busy office. The successful applicant will have the opportunity to develop new skills and progress within the business.

Annual wage: £14,560 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday 8.30am-17.30pm
40 hours a week
Possible start date: Friday 1 November
Duration: 1 Year 3 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Administering all incoming and outgoing mail ensuring these reach recipients in a timely manner.

Keep all appropriate spreadsheets/databases and records up to date.

Maintenance of Training Matrix and Booking of any required training or medicals

Collate Job files and other site documentations as required for works undertaken by the Company.

The random selection of staff for alcohol and drugs screenings if required

To maintain the employee personnel files, To maintain the supplier / subcontractor approved list

Booking of Accommodation for staff working away from home

Assisting with general clerical activities

Making and Receiving Telephone Calls

Assist with Drawings on Visio

Where you’ll work

UNIT 20

UPMINSTER TRADING PARK WARLE

UPMINSTER

ENGLAND

RM14 3PJ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THELIGHTBULB LTD

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will acheive your Level 3 Business Admin Apprenticeship Standard.

There are workshops you will need to attend via Teams.

You will have a mentor for one to one teaching and learning.

In-house training will be given to support specifics of the role.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Initiative

Other requirements

Please ensure that you can get to the location. They are based on an industrial site with limited access to public transport.

About this company

Oakmere Contract Services specialise in Asbestos and Hazardous Waste removal, Asbestos Surveys, Demolition works and Land Remediation. We take pride in our work. Providing cost effective, compliant safe working methods, putting health & safety as our top priority. With a team of fully trained, dedicated office and site staff across the country, you can be sure that your project is in safe hands. We have a strong passion for customer care and pride ourselves on the ability to react quickly to situations, keeping you informed every step of the way. Our Contracts team are able to plan and carry out works efficiently and safely, meeting deadlines with ease. We are able to respond to any Asbestos, Demolition or Land Remediation enquiries you may have and provide you with help and support throughout your project. Choosing Oakmere Contract Services to carry out your project ensures quality, compliance and care.

http://www.oakmerecontracts.co.uk/ (opens in new tab)

After this apprenticeship

There will be opportunities for further development and career progression for the right candidate upon completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

THELIGHTBULB LTD

Andrea Gregory

andrea.gregory@getsetuk.co.uk

07764969337

The reference code for this apprenticeship is VAC1000276516.

Apply now

Closes on Thursday 31 October

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