HR Administrator Apprentice

Summary

Are you looking for an HR Administrator Apprenticeship? Aegis Support Services in Luton are looking for you to join their team in HR. You will provide HR support with history checks, confidential data, uploading documents and much more. Read the job description below.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: HR support (level 3)
Hours: Monday - Friday: 9.00am -5.00pm (breaks to be confirmed)
37 hours a week
Possible start date: Sunday 20 October
Duration: 1 Year 9 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Aegis Support Services in Luton are looking for a HR Administrator Apprentice.

You will provide HR Administration Support, including onboarding new employees with 5-year history checks and confidential data and upload on to HR portal. As well as this you will process vacancy application forms submitted by recruiting manager and post vacancies on the recruitment platform (ie: Indeed)
You will inform short listed candidates of their interview and email unsuccessful candidates and complete the process on the platform.
As well as this, you will organise interviews with time and dates liaising with the line manager and send out an application pack to successful candidate and assist in uploading all documents provided for screening and vetting.
You will assist in creating a HR portal profile and inform training department of new employee and request relevant training, inform the marketing department of the new employee and arrange an ID badge.
Diarise the probation date and set in line managers calendar, and prepare the induction forms and equipment for employees on the first day.
Provide Line Manager with forms for probation review.
You will also assist the HR Officer in all tasks including.
Uploading any variances to payroll department in preparation for pay day, taking and processing any uniform requests.
General admin duties such as HR notifications to all staff via WhatsApp group.
Send out any HR forms requested by staff from central drive.
Maintain Google Drive with any updated QM documents.
Attend any HR related meetings to take notes and distribute and attend all quarterly staff meetings.
Assist other departments when operationally necessary.
You will learn and gain a good understanding of confidentiality in this role.

College attendance will be once a week at Bedford College.

Where you’ll work

Surety House

Kingsway Industrial Estate

Kingsway

LU11LP

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BEDFORD COLLEGE

Your training course

HR support (level 3)

Equal to A level

Course contents

Service Delivery: Delivers excellent customer service on a range of HR queries and requirements, providing solutions, advice and support primarily to managers. Builds managers’ expertise in HR matters, improving their ability to handle repeated situations themselves where appropriate. Uses agreed systems and processes to deliver service to customers. Takes the initiative to meet agreed individual and team KPIs in line with company policy, values, standards. Plans and organises their work, often without direct supervision, to meet commitments and KPIs.

Problem Solving: Uses sound questioning and active listening skills to understand requirements and establish root causes before developing HR solutions. Takes ownership through to resolution, escalating complex situations as appropriate.

Communication & Interpersonal: Deals effectively with customers/colleagues, using sound interpersonal skills and communicating well through a range of media eg phone, face to face, email, internet. Adapts their style to their audience. Builds trust and sound relationships with customers. Handles conflict and sensitive HR situations professionally and confidentially.

Teamwork: Consistently supports colleagues /collaborates within the team and HR to achieve results. Builds/maintains strong working relationships with others in the team and across HR where necessary.

Process Improvement: Identifies opportunities to improve HR performance and service; acts on them within the authority of their role. Supports implementation of HR changes/projects with the business.

Managing HR Information: Maintains required HR records as part of services delivered. Prepares reports and management information from HR data, with interpretation as required.

Personal Development: Keeps up to date with business changes and HR legal/policy/process changes relevant to their role. Seeks feedback and acts on it to improve their performance and overall capability.

Your training plan

Level 3 HR Support Apprenticeship Standard

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

communication skills
Able to be part of a team
IT skills

Other requirements

Candidates must carry out an initial interview with a member of Bedford College. Only candidates who have fully completed the application will be considered. Please be aware that the closing date is subject to change without prior notice.

About this company

Security, Training and Facilities Management Company

After this apprenticeship

A role within organisation within HR Department on completion of your apprenticeship

Ask a question

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