HR Support Apprentice

Summary

To support the HR Department and Senior Leadership Team in the administration of general duties in relation to all Personnel, Payroll, Absence Management, Recruitment and other HR and Governance related administration.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: HR support (level 3)
Hours: Monday - Thursday, 8.00am - 4.00pm and Friday, 8.00am - 3.30pm. Hours are term time only, plus another 4 weeks. Salary will be pro-rata to reflect this.
37 hours a week
Possible start date: Monday 30 September
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Undertake all administrative duties relating to HR procedures and liaise with the HR Manager as required
To manage and maintain the personnel file system and all associated documentation processes, ensuring confidentiality and adherence to Data Protection legislation at all times
To complete all required documentation for employee contracts (such as starters, leavers, maternity/paternity, changes to contracts) in a timely manner
To support the completion of all statutory checks for staff as necessary
To support the maintenance of the Single Central Register ensuring all requirements are met
To support the administration of all Occupational Health Referrals as and when required
To support all recruitment activities for the academy ensuring that safer recruitment procedures are adhered to
Using systems to support the management tracking of staff absences and report to the HR Manager when trigger points are reached
Arrange absence review meetings as necessary
Ensure all absence data is provided each month to payroll by the required deadline
Maintain all required records for employees such as staff lists, holiday entitlements, training course attendance, DBS disclosures, annual salary reviews
Undertake checking and monitoring as required
To work proactively with regards to Human Resources practices and procedures, increasing knowledge and improving processes and procedures as appropriate
To promote and safeguard the welfare of the children and young people that you are responsible for or come into contact with
To deal sensitively and confidentially with data and information required in performing the duties of the post
To support minute taking/notes for internal committees
To support general admin tasks for Trips & Visits and Key Events such as Induction Days/Open evenings
To support the Exam Team
To support the Assistant Headteacher with Cover and liaise with providers.
Maintain the Kepier Internal Calendar
To support the school by actioning Time off requests via the online system
Any other reasonable duties as requested by the Line Manager, Headteacher or member of the Senior Leadership Team that are not specified in this job description
The post holder must be willing to undertake First Aid at Work training and carry out the role, if required
The post holder must be willing to undertake Fire Warden training and carry out the role, if required

Where you’ll work

Kepier Academy

Dairy Lane

Houghton Le Spring

DH4 5BH

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

EAST DURHAM COLLEGE

Your training course

HR support (level 3)

Equal to A level

Course contents

Service Delivery: Delivers excellent customer service on a range of HR queries and requirements, providing solutions, advice and support primarily to managers. Builds managers’ expertise in HR matters, improving their ability to handle repeated situations themselves where appropriate. Uses agreed systems and processes to deliver service to customers. Takes the initiative to meet agreed individual and team KPIs in line with company policy, values, standards. Plans and organises their work, often without direct supervision, to meet commitments and KPIs.

Problem Solving: Uses sound questioning and active listening skills to understand requirements and establish root causes before developing HR solutions. Takes ownership through to resolution, escalating complex situations as appropriate.

Communication & Interpersonal: Deals effectively with customers/colleagues, using sound interpersonal skills and communicating well through a range of media eg phone, face to face, email, internet. Adapts their style to their audience. Builds trust and sound relationships with customers. Handles conflict and sensitive HR situations professionally and confidentially.

Teamwork: Consistently supports colleagues /collaborates within the team and HR to achieve results. Builds/maintains strong working relationships with others in the team and across HR where necessary.

Process Improvement: Identifies opportunities to improve HR performance and service; acts on them within the authority of their role. Supports implementation of HR changes/projects with the business.

Managing HR Information: Maintains required HR records as part of services delivered. Prepares reports and management information from HR data, with interpretation as required.

Personal Development: Keeps up to date with business changes and HR legal/policy/process changes relevant to their role. Seeks feedback and acts on it to improve their performance and overall capability.

Your training plan

The successful candidate will complete Level 3 HR Support Apprenticeship Standard
This will be delivered in the workplace, with a tutor visiting once a month
The only times you would be required to attend college would be for induction, and if you have any maths and English functional skills to complete
Maths and English classes would be weekly until the exams are passed
If you hold either GCSE grade 4 or above, or a level 2 in maths and English, you will not be required to do these again

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Team working
Initiative
Non judgemental
Patience

About this company

We really believe Kepier is ‘a special place’. Through everything we do, learners are encouraged to develop as unique individuals. We give them the confidence to voice what they truly want from life, and the capacity to go out and get it. At Kepier, we actively promote good behaviour and we strive to create a safe, orderly, purposeful, happy and challenging environment, in which outstanding teaching and learning can take place.

https://kepier.com/ (opens in new tab)

After this apprenticeship

For the right candidate there is the possibility of permanent employment and going on to complete further qualifications

Ask a question

The contact for this apprenticeship is:

EAST DURHAM COLLEGE

Emma Norbury

emma.norbury@eastdurham.ac.uk

01915185587

The reference code for this apprenticeship is VAC1000276173.

Apply now

Closes in 6 days (Wednesday 25 September at 11:59pm)

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