Business Administration Apprentice within Law Firm

Summary

An excellent opportunity to join a prestigious law firm in their Whitstable office. You will be assisting with the day to day running of the law firm, including covering reception, working alongside Real Estate and Services department dealing with many aspects of legal administration.

Annual wage: £11,648 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday 9am - 5pm.
35 hours a week
Possible start date: Monday 21 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Receiving and sorting incoming mail
Covering reception
Preparing letters, documents and forms and arranging their signature and posting
Dealing with clients both personally and on the telephone
Scanning documents for the team
Liaising on the telephone with Solicitors, Barristers, Insurance Companies, Experts and their support staff
Manage own work load
Diary Management arranging client's appointments, meetings and other work commitments
Ensuring the data base and other office systems are maintained and kept in order

Where you’ll work

Estuary View

Whitstable

CT5 3SE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

EKC GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator
Functional Skills in maths and English if required
One day per month via an online session

Requirements

Essential qualifications

GCSE or equivalent in:

Maths and English (grade 4/C/Level 2 Functional Skills)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Administrative skills
Initiative

About this company

Furley Page Private Client teams are renowned in the region and have worked for generations of families throughout Kent and the South East. Our clients treat us as their trusted personal advisers. A member of the team is recognised by Chambers HNW for their expertise in private wealth law. Our Private Client team includes a Chartered Tax Adviser and specialists in disputed Wills and Estates. Our French property team includes French nationals and a French National tax expert. Several lawyers are members of STEP, the Society for Trusts and Estates Practitioners, and are subject to a Code of Professional Conduct. Our Head of Elderly and Vulnerable Client services, Nicola August, is an approved panel Deputy for the Court of Protection. Nicola is the only Deputy appointed in East Kent and Medway. Members of our Vulnerable Client team are Accredited Members of Solicitors for the Elderly. Myfanwy McDonagh has been appointed Vice Chair of the Property Section Committee of the Law Society. Our Residential Property team is an accredited member of the Law Society's Conveyancing Quality Scheme, which is a mark of excellence for the home buying process. Furley Page's Personal Injury team is made up of Fellows and a Senior Litigator of APIL and our Family law team includes Collaborative Lawyers

https://www.furleypage.co.uk/ (opens in new tab)

After this apprenticeship

Could lead to a permanent position

Ask a question

The contact for this apprenticeship is:

EKC GROUP

Blue Vinall

blue.vinall@eastkent.ac.uk

The reference code for this apprenticeship is VAC1000276075.

Apply now

Closes in 21 days (Thursday 10 October at 11:59pm)

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