Business Administration Apprentice - Bristol – Find an apprenticeship

Summary

Long Ashton Shoe Co are looking for a new Business Administration Apprentice in their compliance team, you will be studying toward your Business Administration Level 3 apprenticeship qualification.

Annual wage: £13,312 to £23,795.20 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday (08:30 - 17:00).
40 hours a week
Possible start date: Wednesday 23 October
Duration: 1 Year
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

You will train in business administration, particularly relating to online sales and customer service. You will be working with a family led team with many years’ experience in the footwear and leisure industries.

To work alongside the directors and our Administrative lead in the day to day running of the business.

Assisting with Sales and Marketing:

Customer Engagement: Help manage customer inquiries and feedback, providing excellent customer service and supporting the sales team in maintaining strong customer relationships.
Sales Documentation: Prepare sales presentations, proposals, and promotional materials as needed.

Sales Ledger:

Invoicing: Assist with the preparation and issuance of sales invoices, ensuring accuracy and timely delivery to clients.
Payment Tracking: Monitor incoming payments and update the sales ledger accordingly, ensuring that all transactions are accurately recorded.
Reconciliation: Perform regular reconciliations of sales ledger accounts to ensure all transactions are accounted for and discrepancies are resolved promptly.

Purchase Ledger:

Payment Management: Assist in preparing payment runs, ensuring suppliers are paid accurately and on time.
Ledger Maintenance: Maintain up-to-date and accurate purchase ledger records, including filing and archiving of financial documents.
Vendor Relations: Communicate with suppliers to resolve invoice discrepancies and respond to payment inquiries.

Training to Use SAGE Accountancy Software:

Software Training: Receive comprehensive training on SAGE accountancy software to manage financial transactions, including sales and purchase ledgers.
Practical Application: Apply your training to perform day-to-day accounting tasks, such as entering transactions, generating reports, and managing accounts.
Support and Guidance: Work under the supervision of experienced staff to develop proficiency in using SAGE and other accounting tools.

Undertaking Stock Management:

Inventory Tracking: Assist in monitoring and recording stock levels, ensuring accurate inventory records are maintained.
Stock Audits: Participate in regular stock audits to verify physical stock against system records and identify any discrepancies.
Reporting: Generate inventory reports to provide insights into stock levels, turnover rates, and reorder points.

Benefits Include;

Free on-site parking.
20 days annual leave plus Bank holidays.
Good working conditions in a country location.
Staff purchase discounts.

Where you’ll work

Long Ashton Shoe Co 3 Lyons Court, Long Ashton Business Park, Yanley Lane, Long Ashton

Bristol

BS41 9LB

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

PARAGON EDUCATION & SKILLS LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Paragon Skills is a leading national Apprenticeship training provider, supporting over 4,000 learners and 1,500 organisations. Paragon Skills has some of the highest success and achievement rates in the industry.

It has an Ofsted Grade 2 Good rating and an overall achievement rate of 71.4%, exceeding the national average of 65.6%. Using a blended approach, learners are always at the forefront of our priorities. All learners are assigned a Personal Tutor who will be their main point of contact.

This involves regular catch-ups, check-in emails and calls. Your employer will agree to give you 20% of your working hours solely towards your study.

This will give you every chance to achieve the highest grade possible! On completion of this 12 month apprenticeship you will have gained; Apprenticeship in Business Administration Level 3.

Requirements

Essential qualifications

Other in:

English (grade Pass (GC)
Maths (grade Pass (GC)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

IT skills
Communication skills
Attention to detail

Other requirements

Working hours Please note that anyone under the age of 18 can only work a maximum of 40 hours per week. Any role which exceeds these hours should be amended accordingly, to fall in line with the legislation.

About this company

We are a family ran Shoe wholesaler based in Long Ashton - Bristol.

After this apprenticeship

Possibility of a full time role after the completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

PARAGON EDUCATION & SKILLS LIMITED

The reference code for this apprenticeship is VAC1000276058.

Apply now

Closes in 21 days (Wednesday 16 October)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

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Business Administration Apprentice - Bristol

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