IP Team Support Apprentice - Business Admin

Appleyard Lees IP LLP

Manchester, M2 5NT

Closes in 4 days (Tuesday 24 September at 11:59pm)

Posted on 10 September 2024

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Summary

Exciting opportunity to join our leading Intellectual Property law firm as an IP Team Support Apprentice. This role offers hands-on experience in supporting attorneys, managing documentation, and maintaining office administration. Ideal for a motivated individual looking to develop essential business skills in a professional environment.

Annual wage
£15,204.80 a year

Minimum wage rates (opens in new tab)

Salary is dependant on age but a minimum of £8.60 hourly.

Training course
Business administrator (level 3)
Hours
Monday to Thursday, 9.00am to 5.00pm, with 1 hours lunch. Friday, 9.00am to 4:30pm, with 1.5 hours lunch.

34 hours a week

Possible start date

Monday 7 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Duties include:

Correspondence and Document Handling

  • Save incoming correspondence from various team accounts onto Equinox with descriptive titles, merging documents as required.
  • Acknowledge emails and prepare simple standard correspondence on cases (filing, publication, registration/grant).
  • Collect expenses receipts and send to Accounts.
  • Provide holiday cover and back-up for teams in relation to Equinox uploads.
  • Check case summaries from Renewals against Equinox and obtain cited documents using Espacenet.
  • Book OP VC’s and monitor admin tasks on Equinox.
  • Prepare reminders and send acknowledgements to EPO as needed.
  • Send closed files to the Halifax office, checking Equinox, and making sure all charges have been billed and that the file status is correct.
  • Create opposition files, downloading documents from the EPO register, putting correspondence in order and creating tabs.
  • Deal with incoming post and original documents using the original documents process guide.

Office Administration

  • Meet and greet visitors, arrange refreshments/catering, ensure meeting rooms are tidy, and manage virtual meetings.
  • Handle stationery ordering, mail scanning and saving, franking, and sending recorded deliveries.
  • Handle office weekly shop for fruit, coffee, milk, tea etc.
  • Order lunches for internal meetings, checking with the fee earners how many people are attending and placing orders online.
  • Assist with business travel arrangements when necessary.
  • Ensure the office is kept tidy and organised, assisting with archiving tasks when appropriate.
  • Answer incoming calls and take messages where necessary.
  • Print, photocopy, scan and upload documents as required.

Where you’ll work

The Lexicon 10-12

Mount Street

Manchester

M2 5NT

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THE TRAFFORD AND STOCKPORT COLLEGE GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

    • Your training plan

    • Apprentices will be working towards the Level 3 Business Administrator Standard.
    • Apprentices will be supported via an agreed training plan. Training will be discussed at enrolment and will include input from the employer, training provider and apprentice.
    • The apprentice will receive monthly workplace or virtual visits with a dedicated assessor.
    • The assessor will set individualised learning tasks as part of the apprentice’s workplace training that will incorporate your daily role and duties.
    • There is no set mandatory qualification within this Standard, however all training will be delivered to allow students to stretch to the highest grade at EPA (distinction). 8 weekly reviews will monitor progress by all parties.
    • Apprentices completing this standard, will gain 15 months of practical training and the remaining 3 months will be dedicated to End Point Assessment preparation.
      The EPA consists of:
    • Knowledge test
    • Portfolio based interview
    • Project presentation

    Requirements

    Essential qualifications

    GCSE in:

    • English (grade 4/C or above)
    • Maths (grade 4/C or above)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Attention to detail
    • Organisation skills
    • Customer care skills
    • Administrative skills
    • Team working
    • Initiative
    • Accurate
    • Good telephone manner
    • Professional
    • Punctual
    • Positive attitude
    • Reliable and adaptable
    • Show integrity
    • Self-motivated
    • Able to prioritise workload
    • Multitasker
    • Time management skills

    Other requirements

    It is likely the apprentice will work in the office 4 days per week and then have their off-the-job training at home (unless they prefer to be in the office).

    About this company

    Appleyard Lees is a leading intellectual property law firm with approximately seventy patent and trade mark attorneys and litigators across offices in Halifax, Leeds, Manchester and Cambridge.

    https://www.appleyardlees.com/ (opens in new tab)

    After this apprenticeship

    • The possibility of progression for the right candidate upon successful completion of the apprenticeship.

    Ask a question

    The contact for this apprenticeship is:

    THE TRAFFORD AND STOCKPORT COLLEGE GROUP

    apprenticeships@tscg.ac.uk

    01618867461

    The reference code for this apprenticeship is VAC1000275989.

    Apply now

    Closes in 4 days (Tuesday 24 September at 11:59pm)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.