Business Administration Apprenticeship - STEP Academy Trust

STEP ACADEMY TRUST

Peacehaven, BN10 7DE

Closes in 8 days (Friday 27 September at 11:59pm)

Posted on 10 September 2024

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Contents

Summary

Support the academy office team in achieving the STEP Standard for excellence by ensuring they are supported in all administration, with a positive impact on Teaching and Learning. Promote a culture of adherence to policies and processes within established time frames. Support the office team in building a reputation for excellence.

Annual wage
£15,035 a year

Minimum wage rates (opens in new tab)

The salary quoted is the pro rata rate for working term time only (FTE £16,896pa)

Training course
Business administrator (level 3)
Hours
Monday - Friday - Term time only. (8am to 4pm)

36 hours a week

Possible start date

Monday 30 September

Duration

1 Year 4 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

  • Undertake reception duties, answering general telephone and face-to-face enquiries and signing in visitors.
  • Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff, etc.
  • Assist in the organisation of school trips/events in co-operation with other staff.
  • Provide general clerical/admin support, e.g. photocopying, filing, completing standard forms, responding to routine correspondence.
  • Maintain manual and computerised records/management information systems.
  • Produce lists/information/data as required, e.g. pupils’ data.
  • Undertake IT-based tasks.
  • Take notes at meetings.
  • Sort and distribute mail.
  • Undertake administrative procedures.
  • Maintain and collate pupil reports.
  • Undertake routine administration of school lettings and other uses of school premises.
  • Operate relevant equipment/ICT packages (e.g. Word, Excel, databases, spreadsheets).
  • Maintain stock and supplies, cataloguing and distributing as required.
  • Provide general advice and guidance to staff, pupils, and others.
  • Undertake general financial administration, e.g. processing orders.
  • Be aware of and comply with policies and procedures relating to child protection, health, safety, and security, confidentiality, and data protection, reporting all concerns to an appropriate person.
  • Be aware of and support difference and ensure equal opportunities for all.
  • Contribute to the overall ethos/work/aims of the school.
  • Appreciate and support the role of other professionals.
  • Attend and participate in relevant meetings as required.
  • Participate in training and other learning activities and performance development as required.
  • Support senior staff to ensure consistency around staff and administration processes.
  • Support senior staff in identifying excellent practice.
  • Liaise with external agencies as appropriate.
  • Establish good working relationships with all stakeholders.

Where you’ll work

Telscombe Cliffs Way

Telscombe Cliffs

Peacehaven

BN10 7DE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

    • Your training plan

    • Business Administration level 3 Apprenticeship Standard 
    • 20% off-the-job training

    Requirements

    Essential qualifications

    GCSE in:

    • Maths and English (grade 4)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Attention to detail
    • Organisation skills
    • Problem solving skills
    • Administrative skills
    • Analytical skills
    • Team working
    • Initiative

    About this company

    An academy of 20 primary schools, based in London and East Sussex

    https://www.stepacademytrust.org/ (opens in new tab)

    After this apprenticeship

    • Permanent position considered on completion of the apprenticeship
    • Higher level qualification available

    Ask a question

    The contact for this apprenticeship is:

    LET ME PLAY LIMITED

    Horiya

    horiya.haji@lmpeducation.org

    The reference code for this apprenticeship is VAC1000275921.

    Apply now

    Closes in 8 days (Friday 27 September at 11:59pm)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.