Level 3 Business Administration Apprentice - Human Resources – Find an apprenticeship

Summary

To provide a comprehensive administrative support function to the Human Resources Department. Ensuring that tasks are completed in a timely and efficient manner, ensuring accuracy and confidentiality at all times.

Annual wage

£14,511 a year

Minimum wage rates (opens in new tab)

The pay may be negotiated and may rise after a probation period has been successfully completed.

Training course

Business administrator (level 3)

Hours

Full time - Day shift Monday – Thursday 7:45 am – 4:30 pm Friday 7:45 am – 1.45 pm.

39 hours a week

Possible start date

Monday 21 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Key Responsibilities:

To assist in the maintenance of the HR data systems (processing
new starters, changes and leavers) and producing reports
Monitoring the shared HR email in box and allocate emails to
relevant personnel
Be the first point of contact for HR queries and respond to or
escalate issues in a timely manner
To assist in the recruitment process, preparing and placing adverts, managing applicants, arranging interviews, preparing contracts and ensuring all relevant documents are issued to new starters etc
Assist in checking eligibility to work documentation and recording
relevant documentation
To provide support in the management of annual appraisals,
logging completions and recording of relevant information
Co-ordinate the administration of leavers, issuing of relevant
letters, recording on trackers and arranging leavers medicals and
leavers discussions
Respond to any 3rd party requests for information such as
references or Department of Work and Pensions (DWP)
Assisting in the organisation of Occupational Health Appointments
and administration of reports
Co-ordinate the administration of Manpower Requests, ensuring
that all documentation has been provided prior to authorisation
Act as minute taker in relevant meetings
Provide general administrative support to HR team including, filing, photocopying and scanning of documents.
Distribution of internal briefing documents
To ensure that all work is completed in confidence and in line with
company GDPR procedures
Any other duties as requested to by the department

Where you’ll work

Cherry Blossom Way

Sunderland

Tyne And Wear

SR5 3NT

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

EAST DURHAM COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The successful candidate will complete a Level 3 Business Administration apprenticeship through East Durham College within the Unipres Training Academy to support continuous development.

The training will take place one day a week based at the Unipres plant and will be supported in their studies by the Human Resources department and selected Training Provider to ensure success.

What we can offer you:
• Annual holiday entitlement of 26 days and 8 Bank Holiday (company shut down in Summer and Christmas)
• SMART working – ability to work from home 2 days per week and adjust start time +/- 2 hours
• Free onsite car park
• Free electric car charging points on site
• Car lease scheme
• Pension (GPP) 4.5% employee and 4.5% employer
• Life Assurance 4x pensionable pay (after 1 years’ service for GPP members)
• Private healthcare
• On-site occupational health support
• Company sick pay
• Enhanced paternity leave
• Enhanced maternity leave
• Cycle to work scheme
• Profit share
• Sports and social club
• Long service awards
• Monthly prize draw
• On- site canteen

Requirements

Essential qualifications

GCSE in:

English (grade 4 or C and above)
English (grade 4 or C and above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Logical
Team working
Initiative
Work to deadlines
Prioritise workload

About this company

Unipres UK Ltd is a first tier supplier and manufactures steel car components for Nissan, Renault and Honda. Our plant is based in Sunderland and has been established for over 30 years. We are a global company powered by local people – focused on achieving product excellence, committed to developing our skilled workforce and dedicated to driving forward innovation across our industry. We currently have around 1000 people employed at Unipres (UK).

https://unipres.co.uk/vacancies/ (opens in new tab)

After this apprenticeship

A full time position will be available to the correct candidate upon successful completion of the apprenticeship.

The opportunity to progress onto a Higher Level Apprenticeship for personal development and support the development.

Ask a question

The contact for this apprenticeship is:

UNIPRES (UK) LIMITED

Georgia Hales

georgia.hales@unipres.com

0191 418 2000

The reference code for this apprenticeship is VAC1000275752.

Apply now

Closes in 15 days (Friday 4 October at 11:59pm)

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Level 3 Business Administration Apprentice - Human Resources

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