Apprentice – Accounts Assistant (Fees)

Freemans School Surrey

Surrey, KT21 1ET

Closes in 7 days (Friday 27 September)

Posted on 6 September 2024

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Summary

We are looking to recruit a Level 2 apprentice to join the Finance team at the City of London Freemen's school in Ashtead, Surrey. You will predominately be working on the Fees ledger whilst undertaking the AAT L2 qualification. You will support our busy accounts payable team processing purchase requisitions and answering queries.

Annual wage
£24,000 a year

Minimum wage rates (opens in new tab)

City of London Corporation staff can take advantage of the pension scheme. They also receive discounts and special offers for a wide range of products and services.

Training course
Accounts or finance assistant (level 2)
Hours
Monday to Friday: 9:00am - 5.30pm core hours. Flexibility will be required for business needs. This role is 52 weeks contract not term time.

35 hours a week

Possible start date

Monday 4 November

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Purpose of Post

  • To assist the Director of Finance in providing a high-quality customer focused financial accounting and information service to the City of London Freemen’s School

Main Duties & Responsibilities

To assist the Fees Manager with:

  • Raising Fee invoices, credit notes and journals and recover monies due to Freemen’s in respect of education, lunches, trips etc. using Oasis and Oracle
  • Pro-actively chase aged debts as directed by Fees Manager and assist in completing the monthly debt reports
  • Raising queries to debtors in writing and dealing with follow-up correspondence
  • Reconciling the Fees bank account each month
  • Ensuring the pupil ledgers in Oasis are up to date
  • Setting up and collecting monies via Direct Debit
  • Support the Accounts Payable team with creating purchase orders in the City’s financial accounting system (Oracle)
  • Answering enquiries from suppliers and staff as to financial coding by using the Corporation's computerised accounting system, Oracle
  • Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post
  • To undertake any other duties that may be requested appropriate to the grade
  • Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when performing their duties
  • Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post

Where you’ll work

City ofLondon Freemens School

Park Lane

Ashtead

Surrey

KT21 1ET

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

COMMON COUNCIL OF THE CITY OF LONDON

Your training course

Accounts or finance assistant (level 2)

Equal to GCSE

Course contents
  • Record transactional data.
  • Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
  • Recognise and rectify routine errors, escalating as necessary.
  • Plan and review accounting and finance tasks.
  • Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
  • Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
  • Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.

    • Your training plan

    • You will be supported to achieve the Accounts assistant level 2 apprenticeship
    • Theoretical training will be delivered by the training provider on a weekly basis
    • Practical training and support will be given in the workplace allowing you to embed your learning in the working environment
    • You will receive 6 hours per week to complete course work within your working hours

    Requirements

    Essential qualifications

    GCSE or equivalent in:

    • English (grade C / 5)
    • Maths (grade C / 5)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Attention to detail
    • Organisation skills
    • Customer care skills
    • Presentation skills
    • Administrative skills
    • Non judgemental
    • Patience

    About this company

    The school was founded in Brixton in 1854 to provide an education for the orphaned children of the City of London before moving to the present site, Ashtead Park, in 1926. We have a magnificent site with modern buildings alongside the original Main House set in a stunning 57 acres of parkland. This idyllic setting further supports the wellbeing of our students and staff, as being here, in the park, makes coming to work a pleasure. It looks striking in every season, and we are lucky to have a vast array of wildlife living in our woods. Today, Freemen’s is an independent day and boarding school for students aged 7-18, with a strong ethos of community and service in accordance with the values on which the school was founded. We are proudly co-educational and have been since 1854, which was radical at the time, and we continue to push the boundaries of what’s possible with our forward-thinking, progressive approach. It is the sister school of the City of London School and the City of London School for Girls, which are both independent single-gender schools located within the City of London itself. All three schools receive funding from the City of London Corporation.

    http://www.cityoflondon.gov.uk (opens in new tab)

    Disability Confident

    Disability Confident

    A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

    You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

    After this apprenticeship

    On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation 

    Ask a question

    The contact for this apprenticeship is:

    Freemans School Surrey

    Mrs Debra Widmer

    Debra.widmer@freemens.org

    The reference code for this apprenticeship is VAC1000275544.

    Apply now

    Closes in 7 days (Friday 27 September)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

    After signing in, you’ll apply for this apprenticeship on the company's website.