Admin Apprentice in a Procurement environment

Summary

Multifix is offering an exciting apprenticeship opportunity. This apprenticeship includes Business Admin training with the opportunity to progress to a Procurement CIPS qualification. Multifix, established in 1993 is a family business with a reputation of quality, stock, technical backup & personal service to the construction industry.

Annual wage

£16,200 a year

Minimum wage rates (opens in new tab)

Growth by Sharing - all staff bonus programme.

Training course

Business administrator (level 3)

Hours

Monday to Friday, 08:00 - 17:00, with a one hour break for lunch.

40 hours a week

Possible start date

Tuesday 15 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Select vendors, place orders.
Raise requisitions and purchase orders on behalf of Multifix and departments ensuring that purchasing is carried out in accordance with Multifix’s purchasing policy and guidelines.
Advise colleagues as to the appropriate choices of standard products to purchase for the business.
Ensure all Purchase Orders match supplier confirmations.
Check validity of requests to purchase and resolve or refer non-compliant requests as appropriate. Investigate queries and discrepancies with requisitions, receipts, orders, and invoices escalating as required.
Issue and track purchases ensuring that accurate records are kept.
Check that deliveries have been made and processed.
Ensure that all orders are charged back at correct values and quantities, making any required amendments.
Maintain files of descriptions of available supplies.

Where you’ll work

PINNACLE HOUSE

PILGRIMS WAY

BOXLEY

MAIDSTONE

ME14 3EB

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THE APPRENTICE ACADEMY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training will be carried out at Multifix premises by online courses and learning resources delivered by The Apprentice Academy

More training information

Be supported by a tutor and coach from the Apprentice Academy

Requirements

Essential qualifications

GCSE in:

English (grade 4-9)
Maths (grade 4-9)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative

About this company

Multifix is an established family business formed in 1993 and has built up a reputation of quality, stock availability, technical back-up and personal service to the construction industry.

http://www.multifixuk.com (opens in new tab)

Company benefits

Brand new office environment, with free snacks. BHSF Rise program. 25% off Gym Membership. Employee of the month / year scheme. Free annual eye care test

After this apprenticeship

Assistant Buyer
Buyer
Procurement Manager

Ask a question

The contact for this apprenticeship is:

MULTIFIX SUPPLY COMPANY LTD

Phil Marsh

phil.marsh@multifixuk.com

02082693380

The reference code for this apprenticeship is VAC1000275094.

Apply now

Closes in 10 days (Monday 30 September at 11:59pm)

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