Business Administration Apprentice

Summary

Are you looking to kickstart your career in a close-knit, supportive environment? Global Optics UK Ltd. is a small, family-oriented company where everyone is treated like part of the team. We are currently seeking a friendly and motivated individual to join us as an Apprentice in our office/admin role with a little extra.

Annual wage: £11,648 to £20,820.80 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Days TBC, 9am to 5pm - 35 hours per week.
35 hours a week
Possible start date: Tuesday 1 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Problem-Solving Attitude: You should be proactive in resolving issues or at least willing to ask for help when needed.
Data Entry Skills: You'll be responsible for tasks such as invoicing, billing, and managing delivery notes.
Mathematical Skills: Basic mathematical skills are needed, especially for tasks like invoicing, billing, and interpreting product dimensions.
Communication Skills: You'll need to be comfortable constructing and replying to emails, as well as answering phone calls. Helping customers over the phone and directing them to the appropriate departments will be part of your daily routine.
Hands-On Experience: Occasionally, you'll get the chance to work with scientific equipment like microscopes, spectrometers, and spherometers to inspect optics. Don't worry, we’ll provide training
Willingness to Learn: We value curiosity and the willingness to learn new skills, especially when it comes to using scientific inspection equipment.
Basic Understanding of Product Drawings: A general understanding of product drawings and dimensions will be helpful in this role.
Organisational Skills: Being organised is key to succeeding in this role.

Where you’ll work

UNIT 6 BRANKSOME BUSINESS

PARK

BOURNE VALLEY ROAD

POOLE

BH12 1DW

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BOURNEMOUTH AND POOLE COLLEGE, THE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
Functional Skills up to Level 2 including English and maths if required
You will go to college one day a week
We will do in house training with you

Requirements

Essential qualifications

GCSE or equivalent in:

Minimum of 4 GCSEs including Maths & English (grade A*-C or 9-5)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Patience

Other requirements

If you’re looking for an opportunity to learn, grow, and be part of a team that truly values each member, Global Optics UK Ltd. could be the perfect fit for you. Visit our website at http://www.globalopticsuk.com/careers to learn more about our company and the exciting work we do. Apply today and take the first step toward a rewarding career with Global Optics UK Ltd.! Please remember to also apply direct to the Bournemouth and Poole College to attend an academic interview for the apprenticeship: https://www.thecollege.co.uk/courses/business-administration-apprenticeship-level-3

About this company

Global Optics (UK) Ltd specialise in the supply of optical materials and precision optics, including lenses, mirrors and prisms in a range of optical and scintillation crystals for all applications – from the UV to the far Infrared.

http://www.globalopticsuk.com (opens in new tab)

After this apprenticeship

Career Growth: As you develop your skills, there will be opportunities to take on more responsibility and grow within the company.

Ask a question

The contact for this apprenticeship is:

GLOBAL OPTICS (UK) LTD

Jessica Read

jess@globalopticsuk.com

07884077895

The reference code for this apprenticeship is VAC1000275035.

Apply now

Closes in 11 days (Monday 30 September at 11:59pm)

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