Administration assistant apprenticeship

Summary

We are looking for a motivated and career driven candidate to join our busy team. Your role will be to undertake a variety of administrative and clerical procedures to support the efficient running of the school reception/reprographics and stationary room. You will be learning on the job whilst gaining a qualification to kickstart your career.

Annual wage

£15,295.80 a year

Minimum wage rates (opens in new tab)

Please note this is a term time role. Hourly rate is £10.60 per hour for 39 weeks.

Training course

Business administrator (level 3)

Hours

Monday - Friday, daily working hours to be confirmed. Term time only.

37 hours a week

Possible start date

Saturday 5 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

To draft and type a variety of correspondence, reports, minutes and other documents as required
To answer the telephone, receive visitors to the school and deal with routine enquiries
To welcome visitors to the school, ensuring that all relevant security and signing-in procedures are followed
To maintain office systems and records, including confidential items
To use computer systems (e.g. Bromcom, MCAS) to input details, manage data, runreports and make returns as required
To liaise with other school staff and outside agencies/organisations, in respect of a varied range of issues, as appropriate
To assist with the design, preparation and production of documents including the school prospectus, parent newsletters etc
To provide welfare support to the students of the school. This may include undertakingminor first aid duties, assisting children with personal hygiene and notifying parents when children are ill
To provide curriculum support to the teaching staff, including photocopying,preparation of materials and a stationary record
To undertake personnel and financial administration as required, or to support other members of the team in carrying out these functions
To carry out any other administrative procedure, within the responsibility level of thepost, as directed by the Headteacher or School Business Manager

Where you’ll work

Weston Secondary School

Tickleford Drive

Southampton

SO19 9QP

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard qualification
Tutor support through smart assessor
20% off the job training

Requirements

Essential qualifications

GCSE or equivalent in:

English and Maths (grade A*-C (4-9))

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Presentation skills
Administrative skills
Analytical skills
Logical

About this company

Weston Secondary School is a coeducational secondary school located in the Weston area of Southampton, in the English county of Hampshire.

https://westonsecondary.co.uk/ (opens in new tab)

After this apprenticeship

Full time role considered on completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

Louise

louise.mcmeechan@lmpeducation.org

07399453769

The reference code for this apprenticeship is VAC1000274877.

Apply now

Closes in 18 days (Friday 4 October at 11:59pm)

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