Apprentice Legal Business Administrator

Summary

We are seeking an enthusiastic Apprentice Legal Business Administrator. If you are a career oriented person interested in the Legal services industry, this is great opportunity for you to grow and progress to become a pivotal part of our modern, fast growing law firm.

Annual wage

£12,480 to £22,308 a year

Minimum wage rates (opens in new tab)

Pay review following probationary period

Training course

Business administrator (level 3)

Hours

9.00am to 5.30pm, Monday to Friday.

37 hours a week

Possible start date

Monday 7 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

As Legal Business Administrator you will be the key point of contact for:

Allocation of client workload to our solicitors/lawyers.
Responsible for directing calls/ensuring messages are relayed to internal staff and offsite consultant lawyers.
Creating and maintaining electronic files.
Scanning and distribution of incoming post, and managing outgoing post.
Ordering and maintenance of office supplies.
Client liaison both over the telephone and face to face.

Where you’ll work

377-399 LONDON ROAD

CAMBERLEY

GU15 3HL

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

FARNBOROUGH COLLEGE OF TECHNOLOGY

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard

Requirements

Essential qualifications

GCSE in:

Minimum of 4 subjects including Maths & English (grade 4/C and above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Customer care skills
Administrative skills

Other requirements

Confident person, comfortable speaking with people of all ages, both in person and over the telephone.

About this company

We are a fast growing, modern legal practice with lawyers in over 100 jurisdictions.

http://www.360lawgroup.co.uk (opens in new tab)

After this apprenticeship

As a company, we believe strongly in growing our own employees to progress into other roles – this is largely dependent on the candidate’s strengths and personal goals.

Ask a question

The contact for this apprenticeship is:

FARNBOROUGH COLLEGE OF TECHNOLOGY

Business Services

Business@farn-ct.ac.uk

The reference code for this apprenticeship is VAC1000274786.

Apply now

Closes in 10 days (Monday 30 September at 11:59pm)

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