Oasis Academy Coulsdon - Data Entry/Administration Assistant Apprenticeship – Find an apprenticeship

Summary

Oasis Academy Coulsdon are looking for a Business Administrator Apprentice to contribute to the team by providing administrative, data entry support.

Annual wage

£11,648 a year

Minimum wage rates (opens in new tab)

£6.40 an hour (based on 35 hours per week a year, the annual wage you will receive will actually be £8,512)

Training course

Business administrator (level 3)

Hours

Monday - Friday, 8.00am to 4.00pm.

35 hours a week

Possible start date

Monday 30 September

Duration

1 Year 4 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

General Administration:

To respond to a range of routine and basic written, telephone and ‘face to face’ enquiries, including referrals from the Academy’s reception service, from a variety of sources (internal/external) either directly or by referral
On an ad hoc basis, to compose, type and distribute routine and basic correspondence. In addition, to prepare more specialist/technical draft documents for approval as directed.
To undertake general office duties to include: opening and sorting of post; filing; photocopying and collation of documents; maintaining office diary; monitoring/ordering of stationery as required; cash handling, collection and reconciliation; maintaining a petty cash float as required.
As appropriate, dependent on workload and the organisation of the support team, to provide guidance and support to colleagues on processes and procedures to complete administrative and clerical tasks. To allocate and prioritise work for colleagues.
Assist with maintaining and updating SIMS database and Parent Pay.
So far as reasonably practicable, to promote safe working practices by employees and visitors in premises/work areas in which the postholder is located, to maintain a safe working environment.
To work in compliance with Academy policies and legislative requirements, as relevant to the post.

Attendance Data Roles:

Welcome and sign in Students, respond to enquiries as directed
To communicate with parents.
Operate absence telephone and answer messages
Input pupil data onto computer system
To assist with clerical duties to support the smooth administration and functioning of the school
To ensure confidentiality at all times when dealing with issues re Staff, Students or Parents.
General clerical duties as required
Franking outgoing post and sorting incoming mail
Admin for Parents Evenings
Show my Homework admin duties
Support Input for Admissions (SIMs)
Create Interim Report Templates each half term, and full reports per term.
Spot check Teacher Comments/Mark/Targets
Data Entry for Exams Officer
Creating New Marksheets for all classes for September.
Other reasonable tasks from time to time as directed by the Line Manager.

Where you’ll work

Homefield Road

Coulsdon

Surrey

CR5 1ES

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship standard qualification
Functional Skills in English & maths, if required.
Training schedule has yet to be agreed. Details will be made available at a later date.

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade A*-C/9-4 or Level 2 equivalent)

Desirable qualifications

GCSE or equivalent in:

Maths (grade A*-C/9-4 or Level 2 equivalent)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Logical
Team working
Creative
Initiative

Other requirements

LMP Education and Sporting Education are committed to anti-discrimination and equal opportunities for all. We are equally committed to Safer Recruitment Policies, Safeguarding, the Prevent Duty and promoting the welfare of children, young people and adults. To achieve our commitment, we will ensure continuous development and improvement of robust safeguarding processes and procedures that promote a culture of safeguarding amongst our staff and volunteers.

About this company

Oasis Academy Coulsdon exists to provide a rich and balanced educational environment which caters for the whole person - academically, vocationally, socially, morally, spiritually, physically, emotionally and environmentally. Our task is to serve our students as well as to provide a learning hub for the entire community. In this way we will raise aspirations, unlock potential and work to achieve excellence through encouraging a ‘can do’ culture which nurtures confident and competent people. Our ethos is an expression of our character - it is a statement of who we are and therefore the lens through which we assess all we do. The work of Oasis Community Learning is motivated and inspired by the life, message and example of Christ, which shapes and guides every aspect of each of our Academies. This is foundational to our belief that all people are created and loved by God and to our commitment to model inclusion and compassion throughout all the aspects of the life and culture of the Academy community. It is vital, therefore, that our staff, own our Christ-centred ethos and the values, which flow from it.

After this apprenticeship

Possible progression into full-time employment for the right applicant

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

Katie

Katie.Munn@lmpeducation.org

02038364425

The reference code for this apprenticeship is VAC1000274724.

Apply now

Closes in 7 days (Monday 23 September at 11:59pm)

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Oasis Academy Coulsdon - Data Entry/Administration Assistant Apprenticeship

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