Business Admin Apprenticeship

Summary

To be responsible for processing wine samples requests, ensuring that all relevant deadlines are achieved and that there is a 100% match between requests / despatches. This is an excellent entry level role into sales, and wine. Giving the successful candidate a wide insight into all aspects of the business, a great opportunity for future progression.

Annual wage: £12,480 to £22,308 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday 8.30am - 4.45pm
37 hours a week
Possible start date: Monday 7 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

SAMPLES MANAGEMENT:

Processing all sample requests that come into the business from both Off and On Trade. Confirming deadlines and ensuring these are met
Liaising with the Warehouse team for all UK pack stock, ensuring they are sent out to the correct address. Keeping track of the shipment until it has successfully reached its destination
Liaising direct with the relevant wineries / suppliers for any Bottled at Source stock, ensuring all correct information is supplied
Liaising with buying department to request bulk samples. (Buying team will request bulk samples from wineries of wines which do not currently “exist as finished goods”. These can be new vintages, re-blends or NBE samples)
Following specific instructions, when needed, to ensure the samples arrive with the customer as requested. eg, creating design mock-ups, labelling the bottles with correct pricing and tender information
Looks after all of Kingsland and Ten locks sample stock and sends out to relevant customers and tracks this, so sample stock costs can be managed
Organise samples into customer friendly and smaller formats eg spirits sample boxes before sending out
Assist Account execs to submit samples and hit deadlines for all Press Tastings and Awards Ceremonies
Purchase samples from stores when necessary

STOCK MANAGEMENT:

Maintaining the samples stock room
Organising samples within the stock room on an account by account basis
Ensuring all packaging is kept well in stock. Ordering via Suppliers and / or departments when necessary

BRANDBANK:

Ensuring samples of any new products are sent to Brandbank for imagery and wine questionnaires completed
Checking all relevant information is correct when prompted before accepting the product to go live
Delisting any product when necessary
Requesting any amendments to products as and when requested by key account managers

REGIONAL AND MULTIPLE ON TRADE and WINE:

Setting up new products and SKUs on system / SAP
Set up finished goods request sheet
Organising re-works and DS codes
Setting up BOMs
Requesting and setting up C Codes
Attaching correct pricing and raising PPAs
APA’s and accrual management
New vintage product code set up
Assisting sales team and Demand management with forecasts and stock levels info, and PFR meeting
Raise relevant Purchase Orders / Invoices for retro payments
SAP support
Website enquiries, assisting in answering any customer enquiries that come through the website

Where you’ll work

The Winery

Fairhills Road

Irlam

Manchester

M44 6BD

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THE APPRENTICE ACADEMY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Essential qualifications

GCSE in:

English Languge/Literature (grade C/Grade 4-9)
Maths (grade C/Grade 4-9)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Patience

About this company

An employee-owned drinks specialist providing innovative solutions to the UK trade and beyond.

https://www.kingsland-drinks.com/ (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Continue to grow within the business.

Ask a question

The contact for this apprenticeship is:

KINGSLAND DRINKS LIMITED

harry bradley

harry.bradley@kingsland-drinks.com

01613334300

The reference code for this apprenticeship is VAC1000274397.

Apply now

Closes today at 11:59pm

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