Business Administrator Apprentice

Summary

FANTASTIC POSITION! Hine Solicitors is seeking an enthusiastic and helpful Business Admin apprentice to assist with aspects of office life! This is great platform to kick-start your career, APPLY NOW!

Annual wage

£16,500 a year

Minimum wage rates (opens in new tab)

£314.50 per week £8.50 per hour £16,500 per annum (approximately) Salary will be kept under review.

Training course

Business administrator (level 3)

Hours

Monday to Friday 9am to 5.30pm.

37 hours a week

Possible start date

Saturday 5 October

Duration

1 Year 3 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Hine Solicitors is a national firm with 15 branches and there are real opportunities for the successful candidate. Regular, whole team meetings mean that everybody has a voice and feels that they contribute.

An apprentice would feel valuable and that they would be contributing towards the smooth running of the business.

The purpose of this role is to assist and support with secretarial and administrative duties.

Duties will include:

Answer the telephone in a polite and efficient manner
Undertake administrative duties such as photocopying, and updating client details
Using the firm’s case management system - opening files, keeping them up-to-date and ensuring correspondence is filed and scanned
Arranging appointments and dealing with clients
Access and input data on to the firm’s client case management system
Drafting documents in accordance with instructions from solicitors
Handle all confidential information discreetly
Training will be given on audio and copy typing all correspondence to include letters, legal forms and quotes

Full training will be given in order to complete the above duties to the best of your ability. Hine Solicitors and Boom Training will provide ongoing support and guidance to help you with your studies.

Where you’ll work

Seymour House

285 Banbury Road

Oxford

OX2 7JF

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BOOM TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Standard, which includes:

Modules covering Skills, Knowledge, and Behaviours in Business
You'll have a personal tutor to guide you through your training
You will attend 1:1 sessions with your tutor every 2/3 weeks
End Point Assessment (online)
Occasional group classes with other learners
Functional Skills Level 2 in maths & English if required
Business Administrator Certificate from IFATE and City & Guilds

More information here https://boomtrainingltd.co.uk/courses/apprenticeships

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Punctual

Other requirements

They must respect our duty of confidentiality.

About this company

Legal Services Hine Solicitors is a national firm with 15 branches and there are real opportunities for the successful candidate. Regular, whole team meetings mean that everybody has a voice and feels that they contribute.

http://www.hinesolicitors.com (opens in new tab)

After this apprenticeship

If the apprentice proves to be successful with his/her duties, the role will expand beyond the apprenticeship duration.

Ask a question

The contact for this apprenticeship is:

BOOM TRAINING LIMITED

Amy Gould

amy@boomtrainingltd.co.uk

02380004210

The reference code for this apprenticeship is VAC1000274332.

Apply now

Closes in 16 days (Wednesday 2 October at 11:59pm)

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