Business Admin Apprentice

FAHRENHEIT LAW

BROMLEY, BR1 1PW

Closes in 3 days (Monday 30 September at 11:59pm)

Posted on 2 September 2024

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Contents

Summary

Are you that organised person who can help with the smooth day-to-day running of an organisation? If this sounds like you, then we are a Criminal Defence and Family Law practice seeking an enthusiastic office/administrative assistant.

Annual wage
£9,984 a year

Minimum wage rates (opens in new tab)

£6.40 per hour

Training course
Business administrator (level 3)
Hours
Monday - Thursday, 9.00am - 5.30pm - 1-hour break or Tuesday to Friday

30 hours a week

Possible start date

Wednesday 2 October

Duration

1 Year 3 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Reception Duties:

  • Answering the telephone - taking a note of client queries and responding to the same
  • Booking appointments, keeping diaries
  • Advising about consultation and other fees
  • Answering the door - meeting and greeting clients
  • Ensuring Reception area is clean and in order

Office Administration:

  • Assessing publicly funded clients of criteria for scope and means
  • Copying, emailing, scanning and faxing documents
  • Use of social media to promote our services
  • Registering incoming post
  • Electronic filing of documents
  • Time recording files - on law software
  • Prepare time sheets/ledgers
  • Dealing with office utilities/invoicing
  • Ordering stationery
  • Deal with contractors

Casework Support:

  • Copy typing legal documents and attendance notes
  • Prepare Court bundles - subject dividing papers, labelling, pagination, indexation
  • Typing telephone and other attendance notes
  • File arrangements - using the colour coded filing system for matters
  • Shadowing lawyers in in client meetings
  • Court clerking, taking notes of the proceedings (as may be required)

Practical Legal Research:

  • Utilising both the office library and online resources to undertake research tasks given to her and presenting the results of said research clearly and efficiently

Admin Relevant skills:

  • Communicate in a professional and efficient manner
  • Work effectively in a team
  • Solving problems
  • Able to work independently with own initiative
  • Plan and organise effectively
  • Self-management
  • Understand and apply key information
  • Use ITC skills in a working environment
  • Time management
  • Manage busy and stressful environment
  • Handle difficult clients
  • Acknowledge when to consult with more experienced team members
  • Learn to delegate (on student placement)
  • Use different software
  • Good with numeracy
  • Multi-tasking
  • Experience of working in a legal office (preferred but not necessary)

Where you’ll work

200-202 HIGH STREET

BROMLEY

BR1 1PW

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

E-CAREERS EDUCATION LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

    • Your training plan

    • Level 3 Business Administration qualification
    • All training is undertaken online, through a combination of self-paced eLearning and live online classes

    Requirements

    Desirable qualifications

    GCSE or equivalent in:

    • Maths & English (grade C/4)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • Attention to detail
    • Organisation skills
    • Customer care skills
    • Problem solving skills
    • Logical

    About this company

    Fahrenheit Law solicitors are Experts in Criminal Defence. We pride ourselves with offering the highest standards of Criminal Defence representation. We also provide the finest legal representation in Civil Disputes, including Housing Disrepair and Family Law. •

    https://fahrenheitlaw.com/ (opens in new tab)

    After this apprenticeship

    There is scope for a full-time role on successful completion of the apprenticeship.

    Ask a question

    The contact for this apprenticeship is:

    E-CAREERS EDUCATION LIMITED

    Harprit Gill

    harprit.g@e-careers.com

    0203 198 7562

    The reference code for this apprenticeship is VAC1000274282.

    Apply now

    Closes in 3 days (Monday 30 September at 11:59pm)

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