Legal Administrator and Business Apprentice

OCEAN PROPERTY LAWYERS LTD

Bristol, BS7 8BG

Closes in 25 days (Tuesday 22 October at 11:59pm)

Posted on 22 August 2024

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Summary

GREAT POSITION! Ocean Property Lawyers are looking to recruit an enthusiastic, well organised and capable Business Administrator Apprentice to support the busy residential conveyancing team in a wide range of administrative duties. This is a great opportunity to start your career in business, APPLY NOW!

Annual wage
£13,300 a year

Minimum wage rates (opens in new tab)

£256.12 per week (£6.83ph) Approximately £13,300 per annum

Training course
Business administrator (level 3)
Hours
Monday to Friday 9am to 5.30pm with 1 hour lunch break

37 hours a week

Possible start date

Tuesday 29 October

Duration

1 Year 3 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

 
You will support the residential the conveyancing teams in a wide range of administrative duties.

  • Providing fee estimates, opening files, producing standard and ad hoc correspondence, ordering searches
  • Handling telephone enquiries, correspondence & emails to provide updates and information.
  • Handling telephone enquiries, correspondence & emails to provide updates and information.
  • *Working as part of an office team to provide an efficient and friendly service to our clients”
  • Take guidance to proactively deal with matters, ensuring clients, estate agents and all interested parties advised of developments at all stages
  • Liaising with staff from other Ocean group companies
  • Reporting on contracts to clients
  • Liaising with other law firms and estate agents when involved in transactions
  • Develop knowledge and skills for referral of all Ocean services and ensuring an exceptional customer experience.
  • Providing assistance to the office conveyancer as required
  • Protecting clients' interests at all times, while taking precautions against potential fraud and money laundering
  • Ensuring adherence to service level agreements, ensuring clients’ expectations are met, updated as necessary
  • Supporting all team members in providing an exceptional customer experience

Full training will be given in order to complete the above duties to the best of your ability. Boom Training will also provide guidance and support with your apprenticeship work.

 

Where you’ll work

199 Gloucester Road

Bishopston

Bristol

BS7 8BG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BOOM TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

    • Your training plan

    Level 3 Business Administrator Apprenticeship Standard, which includes:

    • Modules covering Skills, Knowledge, and Behaviours in Business
    • You'll have a personal tutor to guide you through your training
    • You will attend 1:1 sessions with your tutor every 2/3 weeks
    • End Point Assessment (online)
    • Occasional group classes with other learners
    • Functional Skills Level 2 in maths & English if required
    • Level 3 Business Administrator Certificate from IFATE and City & Guilds


    www.boomtrainingltd.co.uk/courses

    Requirements

    Desirable qualifications

    GCSE in:

    • English (grade 4/C or above)
    • Maths (grade 4/C or above)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Organisation skills
    • Team working
    • Time management
    • Reliable

    About this company

    Residential Conveyancing – sales, purchases and re-mortgages

    http://www.oceanhome.co.uk (opens in new tab)

    After this apprenticeship

    At the end of the apprenticeship we would be expecting to offer full-time employment with potential for career progression in the future.

    Ask a question

    The contact for this apprenticeship is:

    BOOM TRAINING LIMITED

    Amy Gould

    amy@boomtrainingltd.co.uk

    02380004210

    The reference code for this apprenticeship is VAC1000272770.

    Apply now

    Closes in 25 days (Tuesday 22 October at 11:59pm)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.