Office Administrator Apprentice

Summary

FANTASTIC POSITION! Waymont Consulting is seeking an eager-to-learn and enthusiastic apprentice to support the office team. You’ll learn all aspects of office life and work towards a Level 3 Business Administration certificate from the Institute for Apprenticeships and Technical Education (IfATE).

Annual wage: £18,500 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Working days: Monday to Friday Working hours: 40 hours a week (of which at least 8 hours will be dedicated to training) Times: 9am – 6pm with 1 hour for lunch Flexible hours are available, this will be explained at interview
40 hours a week
Possible start date: Wednesday 30 October
Duration: 1 Year 3 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

As an Office Administrator (Apprentice) at Waymont Consulting you will undertake a 15-18 month training programme.

Your studies will include time management and effective communication to training on all processes required to support the running of an office. You will gain all the skills needed to be a successful Office Administrator.

The Office Manager covers HR, Finance, Facilities, Health & Safety and Fire Safety and throughout the programme, you will assist and support the Office Manager, to include:

General admin duties
Preparing and processing documentation including updating the inhouse purchasing system, creating and processing invoices and marking up purchase invoices ready for payments
Stock management including data entry and labelling of assets/stock (support from the IT Manager)
Documenting processes, as required
Answering and handling telephone queries in a professional manner
Meeting and greeting visitors ensuring correct sign in procedure
Sending and receiving of parcels and post
Online purchasing to include ordering kitchen stock and office stationery, organising onsite catering
Other general and departmental administration tasks
You may, from time to time, assist other areas, as needed. You will receive training in any new tasks given to you and this is a great way to collect further evidence for your apprenticeship studies.

Waymont Consulting Ltd will provide ongoing training, as will Boom Training, with a designated assessor.

Where you’ll work

20 NUGENT ROAD

SURREY RESEARCH PARK

GUILDFORD

GU2 7AF

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BOOM TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Standard, which includes:

Modules covering Skills, Knowledge, and Behaviours in Business
You'll have a personal tutor to guide you through your training
You will attend 1:1 sessions with your tutor every 2/3 weeks
End-Point Assessment (online)
Group classes with other learners
Functional Skills Level 2 in maths & English if required
Business Administrator Certificate from IFATE and City & Guilds
Training will be completed within the office working hours
Meetings with the assessor coach will take place on a fortnightly basis

More information here:

https://boomtrainingltd.co.uk/courses/apprenticeships

Requirements

Essential qualifications

GCSE in:

English (grade 4/C or above)
Maths (grade 4/C or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Number skills
Able to work independently
Adaptable

Other requirements

Due to the nature of our work and our clients, all employees are required to work fully onsite, so no remote working is permissible. All employees must hold a British passport and be able to obtain Security Clearance (which we will apply for before they start)

About this company

Waymont Consulting is a successful and growing technology business, based in Guildford. We offer technical solutions to clients in a variety of sectors, including UK Government.

https://waymont.com/ (opens in new tab)

After this apprenticeship

The role will be a fixed term contract for the duration of the apprenticeship. If the apprentice proves to be successful with his/her duties, the role may become permanent with a rise in salary to be discussed.

As the company is expanding there is growth potential in the role.

Ask a question

The contact for this apprenticeship is:

BOOM TRAINING LIMITED

Amy Gould

amy@boomtrainingltd.co.uk

02380004210

The reference code for this apprenticeship is VAC1000271489.

Apply now

Closes on Friday 25 October

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

Cookies on Find an apprenticeship

Contents