Administrative Assistant Apprentice

Summary

We are seeking an enthusiastic Apprentice to join our recruitment team. This is an exciting opportunity to gain hands-on experience in recruitment while providing essential administrative and operational support. The ideal candidate will be proactive, detail-oriented, and eager to learn about the intricacies of recruitment and human resources.

Annual wage: £15,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 8.00am - 5.00pm (1 hour Lunch)
40 hours a week
Possible start date: Tuesday 1 October
Duration: 1 Year 3 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Provide comprehensive administrative support to the recruitment team, including managing databases, handling correspondence,
and maintaining accurate records
Prepare and process weekly payroll
Assist in the recruitment process by sourcing and screening candidates
Communicate with clients and agency workers to ensure a smooth recruitment process
Prepare and manage necessary documentation for candidates and clients, ensuring compliance with company policies and legal
requirements
Post job advertisements on all advertising platforms
Contribute to the continuous improvement of recruitment processes and administrative efficiency

Where you’ll work

GROUND FLOOR UNIT 5

LAKE MEADOWS BUSINESS PARK

RADFORD WAY

BELLERICAY

CM12 0EQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

EAST ESSEX VOCATIONAL TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard
Remote training (employer may request for this to be done in office)

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Logical
Initiative

About this company

Phoenix Gray Recruitment is a dynamic and growing recruitment agency specialising in connecting skilled professionals with top-tier opportunities across various industries. With a commitment to excellence and a client-focused approach, we provide tailored recruitment solutions that meet the specific needs of businesses and candidates alike. Our team thrives in a fast-paced environment where innovation, dedication, and customer service are at the forefront of everything we do.

After this apprenticeship

Potential of a full-time position upon successful completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

EAST ESSEX VOCATIONAL TRAINING LIMITED

Aminur

aminur@eevtraining.com

The reference code for this apprenticeship is VAC1000270283.

Apply now

Closes tomorrow (Monday 30 September at 11:59pm)

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