Payroll/HR Administrator Apprentice

Summary

The Apprentice Payroll / HR Administrator will be working towards their Level 3 Payroll Administrator Apprenticeship Qualification. Day to day duties will include accurate delivery of monthly computerised payrolls, dealing with queries, broad range of administrative duties plus much more!

Annual wage

£14,000 a year

Minimum wage rates (opens in new tab)

Salary band: £14k - £18k (however, if candidate has no prior experience, minimum wage for 6 months then wage increase due to successful probation period).

Training course

Payroll administrator (level 3)

Hours

Monday - Friday 9.00am - 5.00pm

37 hours a week

Possible start date

Monday 30 September

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The Apprentice Payroll / HR Administrator will be working towards achieving the following through an appointed apprenticeship training course and on the job training (duration 18-24 months).

Responsible for the accurate delivery of monthly computerised payrolls for Clarke Chapman and sister companies within the Langley Group as directed by line management
Organise the administration of all payrolls as efficiently as possible to meet deadline dates
Input information to each payroll for deductions and payments received from: HMRC, DWP, Company Pension Scheme, voluntary organisations
Responsible for producing monthly payment schedules and ensure payments are made accordingly
Keep up-to-date with legislation affecting payroll processing and ensure company is adhering to this as well as training other members of the department as necessary
Calculate on a weekly basis holiday average pay for Rail contract in accordance with WTD
Ensure payroll is processed through the BACS for payment to employees on scheduled payment dates
Keep up to date manual records for hourly paid employees, to include holidays, sickness and absence monitoring
Deal with any queries made from Supervisors / Managers regarding employees pay
Responsible for the completion all year end procedures connected with running the payroll including P60’s, completion of P11D’s ensuring Company meets required deadlines
Responsible for the maintenance and update of the department’s files including manual and computerised
Update Time and Attendance system as instructed by supervision
Provide a broad range of administration duties as directed by HR Manager including the co-ordination of new starters and leavers information
Provide statistical employee information as required, such as salary analysis / comparisons, age analysis, discipline split for both internal and external use (i.e. tenders / bids)
Deputize for the HR Manager as directed
Attend first stage disciplinary / grievance meetings with operational management providing HR support as necessary
Flexibility to undertake any other duties which may be necessary to support the Payroll function, Human Resources Department and Finance Department as and when necessary

Where you’ll work

Saltmeadows Road

Gateshead

NE8 3DA

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

MACCLESFIELD COLLEGE

Your training course

Payroll administrator (level 3)

Equal to A level

Course contents

gather, analyse and process payroll data and information

resolve different types of queries that may be presented from payroll customers such as employees, clients, management, explaining and documenting responses

deal with complaints, following processes and escalating complex situations

meet client or customer needs in line with service level agreements

provide customer service using agreed systems and processes, taking ownership for work applying agreed processes for checking

adhere to deadlines and process schedules both internal and statutory, mitigating the impact on the business, employees and clients of deadlines not being met by reprioritising tasks when dealing with conflicting or changing demands

select appropriate media for communication etc recognising the advantages and risks related to each method

escalate concerns relating to deadlines in a timely manner, suggesting solutions

use the appropriate communication media for each stakeholder for each situation. Examples may include ‘phone, face-to-face, email and letters, communicating and engaging professionally, accurately and appropriately, respecting the principles of data protection and confidentiality

Build and maintain trust and sound relationships with stakeholders to deliver quality payroll services

develop and maintain strong working relationships with team colleagues, supporting and collaborating to achieve results, seeking advice when appropriate within parameters of the role

use computerised payroll software and spreadsheet packages such as MS Excel

use systems and processes to support the payroll function. Examples may include the provision of accounting information and the Real Time Information submissions to His Majesty's Revenue and Customs (HMRC)