Apprentice Timesheet & Compliance Administrator

Summary

We are looking to recruit a Timesheet Administrator to join our rapidly growing team. As an Apprentice Timesheet & Compliance Administrator within the recruitment team, you are to assist the payroll manager in the effective and efficient processing of timesheets within our IT system.

Annual wage: £15,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 08:30 - 17:30.
40 hours a week
Possible start date: Tuesday 29 October
Duration: 1 Year 1 Month
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Submit contractors’ timesheets in line with relevant deadlines
Ensure contractors’ timesheets are approved by authorised approvers
Ensure accuracy of timesheets
Chase contractors’ if timesheets are not submitted in line with relevant deadlines
Notify contractors of unapproved timesheets in line with relevant deadlines
Clear payroll with Line Manager on completion, notifying of any issues
Verify contractor’s eligibility to work in the UK, using the relevant government resources and guidelines
Verify contractors references in line with client requirements
Carry out compliance checks, ensuring all documentation is signed and returned by contractor
Ensure contractors data is filed accurately, and that files are kept as up to date
Organising contractor’s files and regularly chasing missing documents
Maintain regular communication with Line Manager with regards to status of contractor’s compliance
Assist with general telephone enquiries
Assist with timesheet and payroll enquiries as required
Resolving any timesheet and payroll issues raised
Provide ad-hoc support as required by the relevant team to ensure targets are met.

We believe that having a competent and trustworthy team in place is essential to providing the superior level of service that our clients have come to expect from us. Basic to intermediate knowledge of Excel, Outlook, and overall computer literacy are essential requirements for this position.

Where you’ll work

THE LANSDOWNE BUILDING

2 LANSDOWNE ROAD

CROYDON

CR9 2ER

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

DAVIDSON TRAINING UK LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Full training will be given leading to a recognised Level 3 Business Administrator Apprenticeship Standard qualification
Full on-the-job training will be delivered
Off-the-job training will be supported by our Training Provider - Davidson Training UK Ltd
You will also complete the Functional Skills in maths and English up to and including Level 2 (if you already do not hold the equivalent)
All training is carried out within the workplace during working hours.

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade 4 (Grade C) and above)
Maths (grade 4 (Grade C) and above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Self-motivated
Desire to succeed
Ability to work under pressure
Professional in appearance
Professional in conduct
Articulate
Good attitude to work
Desire to work in recruitment
Good all round IT Skills
Good level of Maths
Good level of English

Other requirements

28 days annual leave, Paid holiday, Pension, Staff recognition schemes, Employee Assistant Programme, Regular social gatherings and events, Annual Christmas event with awards and prizes, Comprehensive training and career progression, a modern working environment, a friendly and supportive team, and much more!

About this company

Tempting Recruitment is a professional, independent, forward thinking recruitment agency, with a wealth of experience recruiting within the Public, Private, Social Housing, Health and Social Care and Not for Profit Sectors. Our clients range from Local Authorities, Housing Associations, NHS, Central Government, Charities and major Private Organisations across the whole of the UK.

https://temptingrecruitment.co.uk/ (opens in new tab)

After this apprenticeship

Possible full-time position and growth within the business.

Ask a question

The contact for this apprenticeship is:

DAVIDSON TRAINING UK LIMITED

Gemma Barr

gemmabarr@davidsontraining.com

07399586723

The reference code for this apprenticeship is VAC1000263696.

Apply now

Closes on Friday 25 October

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

Cookies on Find an apprenticeship

Contents