Purchasing Assistant Apprentice

Summary

To support the purchasing department in coordinate the purchasing, and organisation of the supply chain process, for all materials, goods and services required by the company to meet customer requirements. This is a fantastic opportunity for the right candidate to earn a salary and gain a level 3 qualification.

Annual wage: £12,480 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: 8.30am - 5.00pm Monday to Thursday and 8..30am - 4.00pm on Friday
37 hours a week
Possible start date: Tuesday 1 October
Duration: 1 Year 9 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Key Supply Chain Functions:
• To assist in the purchasing of all materials, goods and services to ensure in line with the relevant documentation and to meet customer order requirements
• To assist in placing and managing purchase Orders according to the purchase requisition or customer contract
• To liaise with the marketing department & the supplier to ensure label artwork is supplied on time.
• To assist in determining Customer requirements before shipping of the product
• To assist in ensuring product deadlines and timescales are met, approvals are sought before shipment is released and co-ordinate with suppliers / partners ensuring that the stock meets the quality required
• To assist in arranging for samples to be produced
• To assist in the organisation, follow-up and monitoring of the logistics of all Purchase Orders until goods are delivered as per order requirements
• To assist in the production of all relevant documentation i.e. invoices, certificates, etc. ensuring full traceability of the products and adhering to set standards
• To update systems, ensuring all processes are documented and all necessary documentation provided to accompany the stock
• To support relations with current suppliers to the highest levels and liaise with suppliers to resolve any outstanding queries and issues

Shipping
• To assist in the coordination of shipping functions related to orders.

Sales Support
• To assist in providing information / Quotations in a timely manner
• To assist in providing support to all sales functions.
• To ensure that any time delays are communicated at the earliest opportunity.

General Administrative support to the Supply Chain Team Leader:
• To organise, plan and prioritise work - developing specific goals and plans to prioritise and meet deadlines.
• To support customer services for product re-calls, product traceability and disaster planning
• To assist with administrative tasks
• To support the preparation of presentations, reporting and analysis
SKILLS REQUIRED
• Take pride in your work and have a can-do attitude.
• Be organised, assertive and have a good eye for detail.
• Be able to manage multiple workloads and work to timely demands.
• Have strong prioritising skills.
• Be able to think on your feet and have an innovative approach to your work.
• Must be a team player, and work as an active team member to complete team goals, but also be able to work on own initiative.
• Be a good problem solver and be able to think outside the box to find the best solutions.
• Ability to work quickly under pressure to hit deadlines
• Have the desire to learn and progress within the industry.
• Have good verbal and written communication skills to liaise effectively with suppliers and colleagues.

Personal Qualities Required:
• Self-motivated and driven with a positive and hardworking attitude
• The ability to work in a team
• Excellent communication skills - maintain a professional manner when communicating to both internal and external customers
• Excellent time management and organisational skills
• Encourages high standards in others and share learning / ideas– working as a team to achieve team/business goals

Where you’ll work

ORCHARD BUSINESS PARK

MYTHOLMROYD

HALIFAX

WEST YORKSHIRE

HX7 5HZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CALDERDALE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The successful candidate will work towards a Level 3 in Business Admin.

Where a business administrator has not already achieved Level 2 English and maths, they must do so before taking the end-point assessment.

Blended on/off the job training and location to be confirmed.

Requirements

Desirable qualifications

GCSE or equivalent in:

Maths and English (grade Grade 4/C or Above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Problem solving skills
Team working
Initiative
Patience
good eye for detail
a can-do attitude.
strong prioritising skills
Self-motivated and driven
time management skills

About this company

JVL specialise in importing and distributing doormats, basket ware and homeware products. With multiple routes to market.

After this apprenticeship

To be discussed on completion of apprenticeship.

Potential job opportunities or progression to higher level apprenticeships.

Ask a question

The contact for this apprenticeship is:

CALDERDALE COLLEGE

Sinead O'halloran

Sinead.OHalloran@calderdale.ac.uk

The reference code for this apprenticeship is VAC1000241601.

Apply now

Closes in 9 days (Monday 30 September)

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After signing in, you’ll apply for this apprenticeship on the company's website.

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